Update: This role has now been filled. Thank you for your interest.

Role: Parish Administrator / Personal Assistant
Hours: 16 hours per week – Monday to Friday – some flexibility as to which days.
Salary: £6,656 – £7,280 per year

Job Description: Parish Administrator Job Description
Application Form: Parish Administrator Application Form


Key Purpose of the Role:

  • Primarily responsible for the running of the Parish Office and secondly Personal Assistant to the Vicar
  • Co-ordination of general administrative life of the church
  • Work as an integral member of the Church Staff Team
  • Ensure that the essential administrative tasks associated with the Parish Office are carried out

Principal Responsibilities (non prioritized order):

Providing P.A. and secretarial support for the vicar which may include

  • acting as a first point of contact: dealing with correspondence and phone calls
  • managing diaries and organizing meetings and appointments, and may require controlling access to vicar
  • reminding the vicar and wardens of important tasks and deadlines
  • typing, compiling and preparing reports, presentations and correspondence
  • managing databases and filing systems
  • implementing and maintaining procedures/administrative systems
  • liaising with staff, volunteers, suppliers and clients
  • miscellaneous tasks to support the vicar such as completing some governance tasks to ensure that the church is complying with legislation and church regulations.
  • Providing secretarial support for the clergy (and church officers) and, as appropriate, for church groups (includes typing, photocopying and mailings).
  • Management of office volunteers.
  • Production of parish publications (including bimonthly newsletter, weekly notice sheets, annual reports, service sheets, service presentations, event publicity etc).
  • Minute taker to the Parochial Church Council (PCC) and its Standing and Finance Committee (SFC)
  • General planning and communication of the church calendar (with assistance).
  • Planning and oversight of general office budgets in consultation with treasurer.
  • Ensuring office equipment is maintained and identifies need for upgrading.
  • Maintaining office records and files.
  • Maintaining the Church Electoral Roll
  • Co-ordinating Church Hall booking.

Resources for which the post holder is likely to be accountable:

  • People: Office volunteers
  • Budget: As assigned by the Treasurer

Principal Working Relationships: Vicar, Curate, Churchwardens, Treasurer,Vergers, and Hall Caretaker.


Person Specification:

Essential Skills & Experience

Experience

  • Self-motivated and personable, happy to work alongside others.
  • A commitment to the purpose and work of St Augustine’s Church.
  • An ability to multi-task and willing to learn
  • Strong organizational skills and flexibility to cope with deadlines and busy periods.
  • IT competent and able to use various software packages including Microsoft Office, web management and media systems

Skills

  • Leadership/Motivation – Excellent interpersonal skills & enthusiasm.
  • Confidentiality – Exhibit discretion when required.
  • Problem Solving – Innovative and pragmatic.
  • Self- Management – Self-motivated and quick to learn new skills, good personal organization.
  • Planning & Organization – Well organized, planning skills.
  • Team Work – Team player
  • Communication – Listening and writing
  • Continuous Improvement – Generation of New Ideas.

Desirable Skills & Experience

Experience

  • Office management
  • An understanding of Church life

Skills

  • Comprehensive knowledge of running an office and managing people.